Tag Archives: medical records

Computer Server Industry Changes: What Do IT Professionals Need to Know?

Hardware and Data Securityby TechRack Systems

“Change happens.” The server industry is no stranger to this fact after experiencing decades of computing growth, new technologies, and evolving company business practices. As these shifts continue to transform the industry, there are four key areas that affect the way servers are purchased and used for data storage today.

High Security Concerns: Hacking and cyber-crimes, such as employee data theft and identity theft, are front and center and a real threat to companies of all sizes and in all industries. It means that there is a need to secure both the physical computing assets and the data itself. To respond to the alarming rise in all types of computing theft, there are numerous physical and tech-driven devices available to keep out intruders, including secured server cabinet racks, USB port locks, cage and data storage room locks, and biometric identification devices. We can anticipate the arrival of more security devices as well, as hackers and thieves continue to plague the industry, particularly around cyber-crimes.

Increased Laws and Mandates: Each year, a growing number of city, state, and federal codes, and ordinances are used to regulate the data privacy of individuals. With the proliferation of computing devices and wireless communications, there is an increased desire to protect citizen’s rights, whether through government-mandated HIPAA requirements for medical records, or to secure data that is used by the financial industry. Every business that deals with regulated data—from small offices to those with large data centers—is responsible for knowing and following these regulations. Breaking these laws can result in fines and other penalties, as well as the possibility of class-action lawsuits when data has been compromised.

Shrinking But Smarter Equipment: There was a time when huge mainframe computers were spread across entire buildings and took up the largest footprint within a company. That has changed significantly. Computing equipment is now much lighter, is more powerful, and can provide increased functionality with much less real estate. With that, there is more peripheral equipment in use these days, such as firewalls, touch panels, and telecom devices. For many businesses, this means using smaller server cabinets and storing them in out-of-the-way areas (under the desk, in corners, on walls etc.) For larger businesses, such as hospitals, computing power is likely decentralized in multiple areas with larger locking racks and the data may still be tied to one or more mainframes. Which leads to our final big change…

Cloud-Based Computing: A lot of companies are now operating in “the cloud.” It is by far, the biggest information and data storage shift, as many businesses are deploying cloud-based applications and software, and are utilizing this for data storage. For small companies, this can help reduce computer equipment; larger ones tend to benefit most, as they can decrease their on-site computing requirements and gain more flexibility, reduce costs, and increase scalability. Cloud computing also offers a good option for disaster recovery planning. Though cloud computing has its benefits, there are still concerns around security and safety that will need to be addressed.

These four changes—increased security needs, additional data privacy regulations, more compact computing equipment, and the rise of cloud-based computing—are continuing to shape the present and future of the computer server industry. Watch this blog for additional updates. For questions about how these trends impact your server rack and computer cabinet requirements, contact sales@techrack.com or our website (http://www.techrack.com).

Data Storage and Data Privacy Rules, What Do I Need to Know?

Computer Data Security

Know the Laws for Data Privacy Before Buying Server Racks

by TechRack Systems

Did you know that there are many privacy rules that impact the way that you can store your data? This is important when evaluating options for large server racks and even small computer cabinet purchases. Many large organizations have an IT infrastructure and measures in place to safeguard these privacy rules. However, smaller businesses and offices often don’t have an IT department, so they may not be aware of these security requirements. Whether it’s government-mandated HIPAA laws that protect medical information, laws that oversee the financial industry, or government regulations that affect military contractors, knowing the rules will not only safeguard data, it will shield you from violating any applicable laws.

As a starting point, across the board for both online and off-line businesses, installations that are subject to confidential data requirements must keep their server racks and cabinets in either a locked room with limited access or in an enclosed space, or under lock and key in an open area. For both situations, only authorized personnel should be able to access this private data. Though it may seem “overly protective” in a one-person office, these laws mandate this regardless of the size of a business (and imagine if someone broke in and stole the computers).

So What Information Needs to Be Protected?

  • Medical: The Health Insurance Portability and Accountability Act of 1996, or HIPAA, protects individually identifiable health information from being released against a patient’s will. This means personal medical data needs to be secured at all times, whether in an individual doctor’s office or a large hospital complex.
  • Military Contractors: Just as the U.S. government has strict regulations on handling sensitive data and classified material, military contractors are subjected to the same stringent requirements as an extension of the government. From office equipment logs to personnel records to matters of national security, the data must be in a physically secure storage area. (On a similar note, delivering server racks to both military installations and their government contractors can mean cutting through more red tape than deliveries to traditional, commercial locations. See more here from TechRack’s previous post.)
  • Financial Records: Banking regulations, acts of congress, and FTC consumer protections require that financial information be stored securely. These laws apply to any company hosting personal financial information: banks, brokerage companies, retirement planners, insurance companies, and those that provide credit scores, to name a few. Data protection has come under more scrutiny in recent years given the increased frequency of data breaches coupled with the rise of hackers. It also underscores the importance of starting off with a strong foundation to secure the physical data.

In addition to these rules and regulations, follow these common sense, practical guidelines when hosting confidential information in data servers and cabinets:

  • Store private data in work areas that are protected against damage from physical hazards, including fires, floods, and earthquakes
  • Ensure that your computer inventory levels are carefully monitored on a regular basis (and that backup measures are in place should a disaster occur)
  • Authorize the minimal number of employee access to restricted, secure storage areas
  • Make sure that you use USB Port Locks
  • Consider Security Wire Racks

To find out more about secure data storage options, check out our locking server and cabinet selection.